Human resources assistant job description

Your guide to finding and hiring the right person for your organization

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Job description

How to write an HR assistant job description

Your company needs a thorough HR assistant job description to find and hire the right person for the job. An effective posting is thorough, concise, and engaging. It provides an introduction to your company and the open position. HR assistant job candidates should gain a clear understanding of the role, and know whether their qualifications make them a good potential employee.

Craft brief lists of qualifications, objectives, and responsibilities using bullet points. Be sure the final draft aligns with your company’s expectations and is engaging and easy to read and digest.

HR assistant job description template

This sample job post will introduce your organization’s culture and values, while helping potential candidates understand how they’ll contribute from Day 1.

Sample HR assistant job description

We are searching for a qualified HR assistant to provide administrative support to our Human Resources department. Reporting to the HR manager, the assistant will help with payroll, recruiting, scheduling, and training tasks. The assistant will also act as the primary liaison between the department and other employees. Our employees are the foundation of our company, and we are committed to creating an environment where everyone can thrive. Our HR assistant will be a key part of ensuring employee success and will have room to grow their career.

Objectives of this role

Provide administrative support to our entire HR department
Serve as a reliable source of information for employees, promptly answering questions regarding payroll and benefits
Ensure that all employees feel safe and cared for at our company by addressing complaints promptly and professionally
Recruit and hire strong candidates who will positively impact our company, and coordinate the training they need to succeed in their roles
Act as a liaison between the HR department and other employees
Create policies and procedures that enhance our workplace environment

Objectives of this role

Provide administrative support to our entire HR department
Serve as a reliable source of information for employees, promptly answering questions regarding payroll and benefits
Ensure that all employees feel safe and cared for at our company by addressing complaints promptly and professionally
Recruit and hire strong candidates who will positively impact our company, and coordinate the training they need to succeed in their roles
Act as a liaison between the HR department and other employees
Create policies and procedures that enhance our workplace environment

Responsibilities

Assist with recruiting tasks such as reviewing resumes, conducting and scheduling interviews, hiring, and following up with candidates
Schedule and coordinate onboarding assignments and training sessions
Compile and process employee documentation and records, and keep the employee database up to date
Assist the HR manager with formulating policies, procedures, and changes, as well as communicating all updates to employees
Maintain the departmental email account, responding to employee questions and complaints in a timely and professional manner
Track employee attendance, PTO, and leaves, and assist with payroll processing and documentation

Skills and qualifications

Excellent communication skills, both written and verbal
Strong attention to detail
Proficiency in administrative duties such as communications, data entry, and record keeping
Enthusiasm for working within a team environment
Tact and professionalism when it comes to handling confidential information and addressing employee concerns
Proficiency with technology, and the ability to pick up new software easily