Office coordinator job description

Your guide to finding and hiring the right person for your organization

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Job description

How to write an office coordinator job description

Attracting the right candidates starts with an excellent office coordinator job description. First, you’ll need to set clear expectations about the role. Create a specific list of duties, responsibilities, and qualifications, taking the time to review them and prioritize what’s most important. Make sure each element reflects the job accurately in clear, simple language.

You can also use your job description as an opportunity to introduce the culture and values of your organization. This will help candidates see if their ideals align with yours. Above all, be direct and concise.

Office coordinator job description template

This sample job post will introduce your organization’s culture and values, while helping potential candidates understand how they’ll contribute from Day 1.

Sample office coordinator job description

At [Company X], we are searching for a qualified office coordinator to help keep our workplace running efficiently. The office coordinator will provide general administrative support to our team, manage calendars for common spaces, restock supplies, and submit maintenance requests as needed. The coordinator will also serve as the first point of contact for many of our clients, greeting office visitors and answering phone and email inquiries. A personable and detail-oriented individual will do well in this role.

Objectives of this role

Provide strong administrative support, empowering team members to perform their jobs productively and efficiently
Communicate all announcements, policy changes, and other relevant office information to team members
Maintain a master calendar of company events, team-building activities, and conference room bookings
Keep all office supplies stocked and office equipment in working order
Ensure that office visitors feel welcome and comfortable
Create and implement office processes designed to maximize efficiency

Responsibilities

Manage company-wide communications, such as memos, announcements, and invitations
Greet office visitors and callers, making them feel welcome and comfortable, answering any questions, and transferring callers to the appropriate lines
Support the staff as needed by completing various general administrative tasks, such as creating documents, proofreading, sending communications, and filing
Schedule company-wide events and meetings that take place in shared spaces, ensuring no overlap
Submit work orders for any repairs or maintenance required for equipment or the office space
Monitor office supply levels and place orders for refills

Skills and qualifications

Detail-oriented precision in all areas of work
Strong organizational skills, including the ability to manage multiple schedules and calendars
Ability to prioritize tasks according to urgency and meet tight deadlines
Proficiency with basic office equipment and office management software
Strong interpersonal skills, both in person and over the phone
Ability to comfortably multitask and shift gears throughout the workday