Personal assistant job description

Your guide to finding and hiring the right person for your organization

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Job description

How to write a personal assistant job description

If you’re hiring for a personal assistant, your job description needs to be impeccable. These experts have an eye for detail and will be looking for a company that values detail too. Excite job seekers with specific tasks they will be working on. Share what success looks like in the role — and how their work will make a long-term impact. Provide facts about the education, skills, and experience they should bring to the position. Avoid long lists of qualifications — and grab the candidate’s attention by infusing your description with vividness and specificity.

Personal assistant job description template

This sample job post will introduce your organization’s culture and values, while helping potential candidates understand how they’ll contribute from Day 1.

Sample personal assistant job description

[Company X] is an industry leader, and we know our excellence depends on our staff. Our leadership needs an experienced and dedicated personal assistant to drive workflows and ensure high levels of performance among junior staff. We’re looking for someone proactive, with strong communication and analytical skills, to fill this role. The personal assistant will offer comprehensive support in all areas of business, including communications, administration, project management, and client satisfaction. An ideal candidate will also feel comfortable working in a high-pressure office environment.

Objectives of this role

Offer comprehensive assistance to executives and senior staff
Maintain clear communication channels throughout the office
Provide administrative support as needed in coordination with support staff
Assist with project management and deliverable execution, keeping team on track to meet key goals
Ensure client satisfaction with timely communications and product delivery
Coordinate activities of a small team to ensure organized and efficient workflow

Responsibilities

Manage executive calendars to accurately assess availability
Process executive communications and correspondence for key updates and inquiries
Assist with special projects as required in a support capacity
Arrange travel and accommodations for executives
Communicate in office with all levels of staff to ensure coordination
Draft daily memos on business topics to executives, staff, and clients

Skills and qualifications

Excellent verbal and written communications skills
Experience working alongside others and offering support to achieve shared goals
Experience in an office environment or other professional setting
Ability to handle multiple tasks while properly prioritizing urgent and high-impact work
Ability to think proactively and show initiative
Ability to exercise discretion with sensitive information, including client and employee data