Hiring property managers

Your guide to finding and hiring the right person for your organization

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Job description

How to write a property manager job description

A compelling job description doesn’t need to be complicated. A straightforward and brief post should provide an introduction to your company as well as the expectations for the role. Because potential candidates will spend only a few seconds skimming the post, make sure it includes the information they care most about. According to a LinkedIn study, job seekers want to know how much money they’ll make, what kind of work they’ll be doing, and whether they have a real shot at being hired.

Infuse the job description with some personality or humor that accurately reflects your company, and include details that will get candidates excited about taking on the role.

Property manager job description template

This sample job post will introduce your organization’s culture and values, while helping potential candidates understand how they’ll contribute from Day 1.

Sample property manager job description

More than 25 years of experience has proven that [Company X] does more than manage properties — we manage communities where families live and work. We’re searching for an experienced property manager who can help us, and our community members, continue to thrive. The ideal candidate will be a reliable customer-service specialist — we’ll provide additional training, if needed, for the right person. The manager will be assigned several properties, which requires frequent travel for site visits and meetings. In addition to overseeing the day-to-day operations of each property, the manager will negotiate lease contracts, enforce rental agreements, supervise maintenance, and attend board meetings.

Objectives of this role

Forge relationships with property owners, contractors, and building occupants, and oversee maintenance and preventive measures
Work with accounting, revenue control, leasing, and tax departments to effectively resolve tenant issues, disputes, and contracts
Maintain building systems by contracting for repairs and service, and prepare specifications for competitive bids on larger maintenance projects and service agreements
Manage annual budget and schedule of expenses, initiate corrective measures, and prepare reports by collecting, analyzing, and summarizing data
Provide timely, effective service and accessibility while complying with national and local regulations

Responsibilities

Visit sites regularly to verify the quality of maintenance and construction by contractors, as well as the required insurance certificates
Manage daily property requirements and plan capital improvements by regularly inspecting properties for damage and inefficiencies
Collaborate with vendors and contractors, and coordinate with tenants, to expedite completion of work
Prepare team members to respond in emergency and crisis situations
Plan and manage property operating budgets, monitor income and expenses, and prepare reports on leasing (weekly, monthly, quarterly), variance, and capital
Attend board meetings and present routine reports on activity, property inspection, structural integrity, and lighting

Required skills and qualifications

High school diploma or equivalent
Excellent skills in negotiation, problem-solving, multitasking, and stress management
Proficiency with CMS and productivity software
Thorough understanding of how to create and maintain budgets
Knowledge of local and national regulations for property management
Ability to travel and work an unpredictable schedule