What does a placement coordinator do?
Placement coordinators serve as a vital link between the organisation and potential candidates, managing the recruitment process from start to finish. They oversee various aspects of recruitment, including sourcing candidates, screening resumes, scheduling interviews and managing onboarding processes.
The primary role of placement coordinators is to collaborate with hiring managers to understand staffing needs, identify suitable candidates and coordinate recruitment activities. They utilise various recruitment channels, such as job boards, social media and networking events, to attract talent and build a pipeline of qualified candidates. In addition to managing the logistics of the recruitment process, these professionals also play a key role in ensuring a positive candidate experience and promoting the employer brand.
In India’s competitive job market, where hiring the right candidates is crucial to drive organisational growth and success, placement coordinators build high-performing teams by sourcing and selecting top talent. They also support the company’s employer branding efforts and enhance its reputation as an employer of choice.
Placement coordinators are also called recruitment coordinators. However, note that placement coordinators are different from HR coordinators. While the former manages a company's recruitment process, the latter manages the day-to-day operations of the HR department. In many cases, their roles may overlap.
Job description: Template
We are seeking a results-driven placement coordinator to join our team at [Company X].
You will be crucial in facilitating job placements to meet our organisation's staffing needs. You will manage the recruitment process, sourcing, screening, and selecting candidates for various positions within the company, ensuring a seamless and efficient hiring process. You will also coordinate interviews and other onboarding activities.
We invite motivated individuals with strong organisational skills and a passion for talent acquisition to apply for this role. In addition to a competitive salary, we offer a dynamic work environment, opportunities for professional growth and comprehensive employee benefits.
Objectives of the role
- Managing the end-to-end recruitment process, including job posting, candidate sourcing, screening, interviewing and selection.
- Collaborating with hiring managers to understand staffing requirements and develop job descriptions and specifications.
- Utilising recruitment channels such as job boards, social media, networking and employee referrals to attract qualified candidates.
- Screening resumes and applications, conducting preliminary interviews and assessing candidates’ qualifications, skills and cultural fit.
- Coordinating interview schedules, communicating with candidates and providing feedback throughout the selection process.
- Conducting reference checks, background checks and employment verification for selected candidates.
Your tasks
- Post job openings on relevant platforms and manage job advertisements.
- Review incoming applications and maintain accurate records of candidate interactions, application statuses, and recruitment metrics with applicant tracking systems (ATS).
- Schedule interviews and coordinate logistics for candidate assessments and meetings.
- Communicate with candidates throughout the recruitment process and provide updates.
- Assist with preparing offer letters, employment contracts and other onboarding documents.
- Analyse recruitment data and trends to identify areas for improvement and optimise recruitment strategies.
- Develop and maintain relationships with external recruitment agencies, staffing firms and educational institutions to source talent.
- Organise and participate in job fairs, career events and campus recruitment activities to attract potential candidates.
Required skills and qualifications
- Bachelor’s degree in Human Resources, Business Administration or a related field.
- 2+ years of demonstrable experience as a placement coordinator, recruitment coordinator or similar role in corporate recruitment or staffing.
- Strong understanding of recruitment best practices, sourcing techniques and candidate assessment methods.
- Knowledge of Indian employment laws, regulations and compliance requirements.
- Experience with employer branding and recruitment marketing initiatives.
- Excellent communication, interpersonal and negotiation skills.
- Detail-oriented with strong organisational and time management abilities.
- Proficiency in using recruitment software, ATS or HRIS.
Preferred skills and qualifications
- Relevant certification in recruitment or human resources management (such as PHR, SHRM-CP, AIRS).
- Ability to work effectively in a fast-paced environment and adapt to changing priorities.
- Multilingual proficiency for communicating with diverse candidate populations.
- Familiarity with diversity and inclusion initiatives in recruitment.
- Knowledge of HR best practices and Indian labour laws.
- Experience in developing and implementing recruitment policies and procedures.
