Sample Legal Secretary Job Description

Job Description

At [Organization X], we pride ourselves on providing unparalleled service to our clients. We are looking for an experienced and passionate legal secretary to help us achieve this goal. As the newest addition to our team, you will play a pivotal role in keeping our office functioning efficiently, from coordinating meetings to maintaining complete and accurate files. You’ll build collaborative working relationships with our lawyers—and earn clients’ trust.

Our ideal candidate is organized, diligent, and can work both independently and as part of a team. If you’re looking for challenging and varied work and meaningful career progression opportunities, we invite you to apply and learn more about our organization.

Objectives of this Role

  • Ensure the smooth running of the office
  • Support one or multiple attorneys to help them optimize their time
  • Track deadlines to ensure documents are filed in a timely manner
  • Represent the company well when dealing with clients and officials
  • Maintain confidentiality at all times

Daily and Monthly Responsibilities

  • Communicate with clients in person, over the phone, and via email
  • Draft, proofread, and file or send legal documents, such as motions or letters of intent
  • Perform secretarial duties, including maintaining lawyers’ calendars, scheduling appointments, making copies, and compiling complex documentation
  • Create and maintain case files, including producing and editing transcripts
  • Screen, direct, and prioritize incoming calls and emails to lawyers
  • Perform legal and background research when requested

Skills and Qualifications

  • Experience working in a relevant, fast-paced legal environment
  • Exceptional written and verbal communication skills
  • A typing speed of approx. 50-80 words per minute—with a high degree of accuracy
  • Excellent attention to detail
  • Proficiency with Microsoft Office suite (or other requisite word processing software)
  • Strong organizational skills

Preferred Qualifications

  • Bachelor’s degree or Legal Secretary Certificate
  • Knowledge of online court filing systems
  • Experience working with multiple lawyers simultaneously
  • Experience using dictation and transcription software