Illustration of a woman standing at a desk working on a laptop

Sample data entry clerk job description

At [Company X], we count on meticulously accurate and insightful data to drive our solutions. We’re looking for a data entry clerk who has exceptional detail orientation and analytical skill to join us in our mission. The ideal candidate will have experience working in data entry, performing administrative tasks, and providing support to managers. Because of the collaborative nature of this role, the data entry clerk should also have superior written and verbal communication skills. We’re seeking a focused professional who can handle any situation and provide high-quality results with quick turnaround.

Objectives of this role

  • Optimize operational efficiency by quickly and accurately adding to and maintaining the quality of large amounts of data in our proprietary database
  • Recommend data management solutions according to business requirements
  • Ensure usability of data entry software and equipment, and manage malfunctions
  • Handle requests for data from managers and employees
  • Achieve organizational goals while adhering to best practices


  • Gather and input data in database, and verify accuracy of valuable company information
  • Review data for errors or redundancies, make corrections, and check outputs
  • Research information needed for completing documents with minimal oversight
  • Analyze and use data from automated information aggregators to update database
  • Create systems and processes to efficiently capture information, and coach team members on usage
  • Generate reports, store outputs in database, and perform backups
  • Scan and print files when requested

Required skills and qualifications

  • High school diploma or equivalent
  • Experience in data entry
  • Superb written and verbal communication skills
  • Fast typing ability, with an eye for accuracy
  • Proficiency with spreadsheets and online forms
  • Ability to maintain confidentiality of company information

Preferred skills and qualifications

  • Ability to communicate in more than one language
  • Experience in developing internal processes and filing systems