Data Entry Clerk Job Description

Illustration of a woman standing at a desk working on a laptop

The most effective job description is detailed, engaging, and easy to read. Begin by envisioning the ideal data entry clerk and listing the qualifications for the role. What’s the educational background? What social skills and professional assets are necessary? How will the candidate impact the day-to-day and ongoing success of the company? Once you’ve specified the expectations, add some information about your company culture and values. Job seekers will want to be sure their values align with yours before they apply.

Sample data entry clerk job description

At [Company X], we count on meticulously accurate and insightful data to drive our solutions. We’re looking for a data entry clerk who has exceptional detail orientation and analytical skill to join us in our mission. The ideal candidate will have experience working in data entry, performing administrative tasks, and providing support to managers. Because of the collaborative nature of this role, the data entry clerk should also have superior written and verbal communication skills. We’re seeking a focused professional who can handle any situation and provide high-quality results with quick turnaround.

Objectives of this role

Optimize operational efficiency by quickly and accurately adding to and maintaining the quality of large amounts of data in our proprietary database
Recommend data management solutions according to business requirements
Ensure usability of data entry software and equipment, and manage malfunctions
Handle requests for data from managers and employees
Achieve organizational goals while adhering to best practices

Responsibilities

Gather and input data in database, and verify accuracy of valuable company information
Review data for errors or redundancies, make corrections, and check outputs
Research information needed for completing documents with minimal oversight
Analyze and use data from automated information aggregators to update database
Create systems and processes to efficiently capture information, and coach team members on usage
Generate reports, store outputs in database, and perform backups
Scan and print files when requested

Required skills and qualifications

High school diploma or equivalent
Experience in data entry
Superb written and verbal communication skills
Fast typing ability, with an eye for accuracy
Proficiency with spreadsheets and online forms
Ability to maintain confidentiality of company information

Preferred skills and qualifications

Ability to communicate in more than one language
Experience in developing internal processes and filing systems