9 tactics for creating a first-class interview process

How to create the most memorable interview experience

Getting the interview right will win you top talent. But getting it wrong could leave candidates with a bad impression, hurting your recruiting efforts and employer brand. Follow these top tips to consistently create positive interview experiences, qualify candidates better – and avoid turning off talent.

Use an intake form to create goal cohesion and differentiate hiring must-haves from nice-to-haves. Before each interview, use the form as a starting point to ensure your team agrees on your ideal candidate’s skills, key job responsibilities, and other essentials including:

Pro tip:

“Expand your candidate pool by getting your team aligned on hiring candidates who can grow into the role.”

Let’s face it, your team might be too time strapped to read candidate info. To keep everyone in the know, plan a brief meeting (ideally under 10 minutes to keep it repeatable), priming only on the most important candidate details, including key skills and reasons for the interview invite.

Pro tip:

“By reviewing a candidate’s history, you can ask more pointed questions and have a richer conversation.”

The commonality often leads to responses that can feel repetitive and rehearsed. To move beyond the expected, use the LinkedIn Interview Question Generator to inspire questions that test how applicants might solve on-the-job problems. Also, rather than a strict outline, equip interviewers with key talking points to allow for more freedom and insightful questions.

Pro tip:

“Panel interviews can eliminate bias, allowing everyone to hear the same evidence. But avoid poorly organized panels where everyone interrupts to ask their own pet questions.”

Yet some simple guidance can make all the difference in the process. Use this pre-interview checklist to get your team and candidates ready. Also, consider sharing interview questions in advance to show applicants you’re invested in their success.

Pro tip:

“Send candidates an interview readiness email. This includes a schedule, interview team details, possible interview questions, and what to wear. It should also cover logistics, like directions and ‘emergency contacts’—lifeline numbers candidates can call if they need to reach the coordinator or recruiter during their interview day. Transparency and preparedness allows the candidate to be fully confident and really shine during their interview, which benefits both you and them!”

Signs of disinterest or lack of focus (fidgeting, checking your watch) lead not only to missed candidate details, but can be a talent turnoff. Rehearse putting candidates at ease by paying attention to your body language, facial expressions, and nonverbal communication.

Pro tip:

"Practice active listening. This involves three steps. First, don’t lose sight of your purpose—remember why you’re listening. Are you noting details, big picture meaning or listening with empathetic intentions? Second, be mindful about your presence—what kind of vibe are your body language and facial expressions giving off? And third, minimize potential pitfalls, like avoiding multitasking."

So rather than waving off candidates at interview’s end, showcase your office – be it the cafeteria, gathering place, or allowing the opportunity to chat with potential coworkers about the day-to-day. This kind of openness helps candidates visualize themselves in the role.

Pro tip:

“Allow time for candidates to explore further. Not just questions, but a tour. Discuss challenges and wins you’ve experienced. Give them history of the group, company, or department.”

Candidates understand that decisions take time. But if days pass without any word, they may lose confidence in your company – and accept an offer elsewhere. Beat this issue by being transparent about your next steps and setting clear expectations on when you’ll reconnect with an update.

Pro tip:

“Put aside time each day to send updates to every candidate in the interview process. Doing so will ensure you have the time to focus on these tasks and be more efficient.”

To nix this in the hiring process, talk to your panel immediately following interviews to preserve their raw candidate assessments. This will also ensure hiring details remain freshest.

Pro tip:

“Feedback must be submitted before the debrief session. Even a casual comment (verbally or over chat or email) can bias other interviewers who may not have yet formed a clear candidate POV or be on the fence.”

Making side-by-side candidate comparisons can be extremely challenging when interviewers have different feedback styles. To combat the disparity, equip interviewers with this handy candidate evaluation form to standardize feedback, consolidate comments, and make hiring decisions faster.

Pro tip:

“An interview scorecard can provide a quantitative basis for comparison between interviewers. By correlating your predictions with candidates’ actual job performance, you can get quantitative feedback on accuracy of assessing different criteria.”