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Sample accounts payable specialist job description

At [Company X], we rely on a meticulous financial system to drive our business forward. The accounts payable (AP) department keeps that system running smoothly by managing cash flow and paying vendors and suppliers. We are searching for a skilled financial specialist to join our AP team to help process, track, and record payments in an accurate, efficient, and timely manner. The AP specialist will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.

Objectives of this role

  • Support the company in optimizing its financial transactions and systems
  • Strengthen and grow relationships with vendors and suppliers through timely payments
  • Assist in streamlining and improving the accounts payable process
  • Exercise integrity and confidentiality in financial reporting
  • Comply with national and local financial regulations


  • Review invoices for appropriate documentation prior to payment
  • Perform invoice and general-ledger data entry
  • Execute credit card and bank account reconciliation
  • Generate purchase orders when necessary
  • Obtain and print signatures on all checks
  • Assist senior financial officers as needed

Required skills and qualifications

  • High school diploma or equivalent
  • Understanding of basic principles of finance, accounting, and bookkeeping
  • Superb time management skills and detail orientation
  • Ability to maintain confidentiality of company and partner information

Preferred skills and qualifications

  • Associate’s degree or equivalent
  • Strong mathematical skills
  • Experience in accounts payable (or accounts receivable)
  • Experience with accounting software and online platforms
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