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Sample property manager job description

More than 25 years of experience has proven that [Company X] does more than manage properties — we manage communities where families live and work. We’re searching for an experienced property manager who can help us, and our community members, continue to thrive. The ideal candidate will be a reliable customer-service specialist — we’ll provide additional training, if needed, for the right person. The manager will be assigned several properties, which requires frequent travel for site visits and meetings. In addition to overseeing the day-to-day operations of each property, the manager will negotiate lease contracts, enforce rental agreements, supervise maintenance, and attend board meetings.

Objectives of this role

  • Forge relationships with property owners, contractors, and building occupants, and oversee maintenance and preventive measures
  • Work with accounting, revenue control, leasing, and tax departments to effectively resolve tenant issues, disputes, and contracts
  • Maintain building systems by contracting for repairs and service, and prepare specifications for competitive bids on larger maintenance projects and service agreements
  • Manage annual budget and schedule of expenses, initiate corrective measures, and prepare reports by collecting, analyzing, and summarizing data
  • Provide timely, effective service and accessibility while complying with national and local regulations


  • Visit sites regularly to verify the quality of maintenance and construction by contractors, as well as the required insurance certificates
  • Manage daily property requirements and plan capital improvements by regularly inspecting properties for damage and inefficiencies
  • Collaborate with vendors and contractors, and coordinate with tenants, to expedite completion of work
  • Prepare team members to respond in emergency and crisis situations
  • Plan and manage property operating budgets, monitor income and expenses, and prepare reports on leasing (weekly, monthly, quarterly), variance, and capital
  • Attend board meetings and present routine reports on activity, property inspection, structural integrity, and lighting

Required skills and qualifications

  • High school diploma or equivalent
  • Excellent skills in negotiation, problem-solving, multitasking, and stress management
  • Proficiency with CMS and productivity software
  • Thorough understanding of how to create and maintain budgets
  • Knowledge of local and national regulations for property management
  • Ability to travel and work an unpredictable schedule

Preferred skills and qualifications

  • Bachelor’s degree or equivalent
  • Relevant license or certification
  • Established relationships with contractors and service providers