Sample recruitment assistant job description

At [Company X], we’re committed to hiring qualified candidates for our team. We seek a recruitment assistant to support the hiring team in recruiting and onboarding activities. Beyond coordinating schedules and carrying out clerical duties like candidate database maintenance, the recruitment assistant will help screen candidates and assist interviewees. So, the recruitment assistant should be an excellent communicator who works well with a team. They should possess a keen, analytical mind for evaluating candidates based on qualifications and skills to determine if they’re a good company fit.

Objectives of this role

  • Support the hiring team with recruiting, interviewing, and onboarding activities
  • Facilitate a smooth hiring process for both the hiring team and job applicants
  • Maintain the hiring department’s high degree of organization and efficiency by exhibiting meticulous attention to detail
  • Draft communications materials, such as job postings, emails to candidates, and offer and rejection letters
  • Collaborate with the hiring team to carry out streamlined onboarding processes
  • Research and recruit candidates to widen the qualified applicant pool


  • Perform clerical duties like emailing, handling paperwork, and processing background checks
  • Review applications and screen candidates
  • Schedule interviews and communicate with candidates
  • Create job listings and post them online
  • Maintain an accurate, organized, and detailed candidate database
  • Assist candidates during the interview process, answering questions and providing them with key materials

Skills and qualifications

  • Exceptional verbal and written communication skills
  • Ability to work independently and as part of a group
  • Excellent problem-solving capabilities
  • Perceptive listening skills
  • Comprehensive knowledge of the hiring process, including recruiting, interviewing, and onboarding
  • Adeptness at using applicant tracking system software, such as Greenhouse and Workday

Preferred qualifications

  • Experience working as a recruiter or in a related role
  • Great attention to detail
  • Strong time management and organizational skills
  • Outstanding clerical skills, such as data entry, emailing, and scheduling
  • High degree of discretion and ability to maintain confidentiality
  • Resilience in the face of unexpected challenges and setbacks