Sample HR assistant job description

We are searching for a qualified HR assistant to provide administrative support to our Human Resources department. Reporting to the HR manager, the assistant will help with payroll, recruiting, scheduling, and training tasks. The assistant will also act as the primary liaison between the department and other employees. Our employees are the foundation of our company, and we are committed to creating an environment where everyone can thrive. Our HR assistant will be a key part of ensuring employee success and will have room to grow their career.

Objectives of this role

  • Provide administrative support to our entire HR department

  • Serve as a reliable source of information for employees, promptly answering questions regarding payroll and benefits

  • Ensure that all employees feel safe and cared for at our company by addressing complaints promptly and professionally

  • Recruit and hire strong candidates who will positively impact our company, and coordinate the training they need to succeed in their roles

  • Act as a liaison between the HR department and other employees

  • Create policies and procedures that enhance our workplace environment


  • Assist with recruiting tasks such as reviewing resumes, conducting and scheduling interviews, hiring, and following up with candidates

  • Schedule and coordinate onboarding assignments and training sessions

  • Compile and process employee documentation and records, and keep the employee database up to date

  • Assist the HR manager with formulating policies, procedures, and changes, as well as communicating all updates to employees

  • Maintain the departmental email account, responding to employee questions and complaints in a timely and professional manner

  • Track employee attendance, PTO, and leaves, and assist with payroll processing and documentation

Skills and qualifications

  • Excellent communication skills, both written and verbal

  • Strong attention to detail

  • Proficiency in administrative duties such as communications, data entry, and record keeping

  • Enthusiasm for working within a team environment

  • Tact and professionalism when it comes to handling confidential information and addressing employee concerns

  • Proficiency with technology, and the ability to pick up new software easily

Preferred qualifications

  • Familiarity with company’s preferred HR software

  • Experience in an administrative role

  • Understanding of labor laws

  • Desire to grow within the company