Sample office coordinator job description

At [Company X], we are searching for a qualified office coordinator to help keep our workplace running efficiently. The office coordinator will provide general administrative support to our team, manage calendars for common spaces, restock supplies, and submit maintenance requests as needed. The coordinator will also serve as the first point of contact for many of our clients, greeting office visitors and answering phone and email inquiries. A personable and detail-oriented individual will do well in this role.

Objectives of this role

  • Provide strong administrative support, empowering team members to perform their jobs productively and efficiently
  • Communicate all announcements, policy changes, and other relevant office information to team members
  • Maintain a master calendar of company events, team-building activities, and conference room bookings
  • Keep all office supplies stocked and office equipment in working order
  • Ensure that office visitors feel welcome and comfortable
  • Create and implement office processes designed to maximize efficiency

Responsibilities

  • Manage company-wide communications, such as memos, announcements, and invitations
  • Greet office visitors and callers, making them feel welcome and comfortable, answering any questions, and transferring callers to the appropriate lines
  • Support the staff as needed by completing various general administrative tasks, such as creating documents, proofreading, sending communications, and filing
  • Schedule company-wide events and meetings that take place in shared spaces, ensuring no overlap
  • Submit work orders for any repairs or maintenance required for equipment or the office space
  • Monitor office supply levels and place orders for refills

Skills and qualifications

  • Detail-oriented precision in all areas of work
  • Strong organizational skills, including the ability to manage multiple schedules and calendars
  • Ability to prioritize tasks according to urgency and meet tight deadlines
  • Proficiency with basic office equipment and office management software
  • Strong interpersonal skills, both in person and over the phone
  • Ability to comfortably multitask and shift gears throughout the workday

Preferred qualifications

  • Administrative background
  • Strong communication skills
  • Ability to strategize and implement new processes for increased efficiency
  • Excellent writing skills