Sample chief of staff job description

At [Company X], we’ve experienced a strong period of growth as the direct result of increased efficiency and productivity. To continue this trajectory, we’re searching for a highly qualified chief of staff to work closely with our executive team. From Day 1, this person will have an immediate impact on our productivity by streamlining strategic initiatives, overseeing program management, and communicating objectives to departments. The ideal candidate will have proven success in a business management role, with a special focus on executive-level advising and interdepartmental collaboration.  

Objectives of this role

  • Oversee strategic business initiatives, from development through successful execution, under the guidance of senior leadership and department heads
  • Assist and communicate with executives in decision-making, program management, and initiative implementation
  • Review, design, and execute improvements to organizational structure; find knowledge and skills gaps and help address them
  • Improve current processes and optimize organizational procedures for efficiency and productivity

Responsibilities

  • Serve as liaison with staff, executives, senior leaders, and CEO regarding company climate, employee well-being, project updates, proposals, and planning
  • Assist the human resources department with new hires, including documentation and onboarding, and collaborate to address and resolve all employee concerns
  • Oversee daily operations in collaboration with senior managers and department leaders, and perform administrative tasks such as managing calendars, generating correspondence, maintaining hard copies and electronic files, planning and coordinating annual corporate meetings, and scheduling facilities
  • Develop and build on relationships with all employees for increased efficiency and responsiveness of existing operations, and help define new operational strategies by working with CEO and other executives on special projects
  • Serve as a subject-matter expert, handling inquiries, developing action plans, and assisting with preparation and dissemination of communications

Required skills and qualifications

  • Seven or more years of experience in a business management or executive role
  • Experience in organizing and directing multiple teams and departments
  • Experience in planning and leading strategic initiatives
  • Excellent written and verbal communication skills
  • Versatile abilities and extreme dedication to efficient productivity

Preferred skills and qualifications

  • Bachelor’s degree (or equivalent experience) in business administration or similar field
  • Experience in data analysis and budget management
  • Consulting experience, with a focus on operations management
  • Proven success in a project coordination role
  • Nimble business mind, focused on developing creative solutions
  • Strong project-reporting skills, with focus on interdepartmental communications