Accounts Administrator Job Description

If you’re hiring for an accounts administrator, your job description needs to be impeccable. These experts have an eye for detail and will be looking for a company that values detail too. Excite job seekers with specific tasks they will be working on. Share what success looks like in the role — and how their work will make a long-term impact. Provide facts about the education, skills, and experience they should bring to the position. Avoid long lists of qualifications — and grab the candidate’s attention by infusing your description with vividness and specificity.

Sample accounts administrator job description

[Company X] is looking for a skilled accounts administrator to oversee accounts payable and accounts receivable across the entire organization. The accounts administrator will be responsible for reviewing and reconciling all company accounts. They will process payments to our external partners and maintain up-to-date records of all invoices and receipts. The candidate will also provide support to [Company X]’s finance team and will delegate accounting duties to other trained members as necessary.

Objectives of this role

Provide support and oversight to [Company X]’s finance team
Ensure all accounting documentation is correctly stored and highly visible
Analyze transaction records to comply with financial policies and procedures
Receive and verify billing and requisitions on any and all goods and services
Contact clients to capture timely payments
Maintain the authenticity and integrity of [Company X]’s accounting affairs

Responsibilities

Oversee all outstanding supplier, customer, and third-party vendor obligations
Process, send, and store all bank deposits and invoices
Prepare and submit tax documentation to the proper legal institutions
Remind clients to make timely payments
Identify and address discrepancies in all documentation
Update all databases and spreadsheets related to accounting

Skills and qualifications

Strong understanding of bookkeeping procedures and best practices
Impeccable time-management skills
Capability to stay organized and maintain detailed records
Ability to identify and resolve discrepancies
Comprehensive knowledge of tax filing procedures
Basic arithmetic competency

Preferred qualifications

Significant experience in finance or accounting
Proficiency with accounting software such as NetSuite ERP or QuickBooks Online
Advanced knowledge of spreadsheet software such as Excel or Google Sheets
Excellent communication and interpersonal skills
Experience in data entry
Effective decision-making and problem-solving techniques

Accounts administrator job description

How to write an accounts administrator job description