Job Description

At [CompanyX], we rely on a meticulous financial system to drive business forward. Our accounts receivable department keeps that system running smoothly by managing cash influx, and collecting payment from clients. We’re searching for a skilled financial specialist to join our accounts receivable team to help process, track, and record payments in an accurate, efficient, and timely manner. The accounts receivable specialist will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.

Objectives of this Role

• Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts
• Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates
• Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts
• Assist in streamlining and improving the accounts receivable process identifying areas of performance improvement
• Exercise integrity and confidentiality in financial reporting, and comply with federal, state, and local financial requirements

Daily and Monthly Responsibilities

• Gather and verify invoices for appropriate documentation prior to payment
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
• Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
• Prepare analytical and ratio analysis in relation to A/R for management to gain a better understanding of how collection efforts are progressing
• Support other accounting and finance team members, inventory management, and cost accounting

Skills and Qualifications

• High school diploma or equivalent
• Understanding basic principles of finance, accounting, and bookkeeping
• Superb time management and detail
• Proficiency with Microsoft Office (Excel, Word, Outlook) and Google drive
• Ability to keep company and partner confidences
• Proficient at Quickbooks Online plus one of commonly use accounting ERP systems, such as Oracle, SAP, NetSuite etc.

Preferred Qualifications

• An associate degree
• Strong mathematical skills
• Prior experience in accounts payable (or accounts receivable)
• Experience in driving process improvement