Person drives car with passenger in back seat

Sample personal assistant job description

[Company X] is an industry leader, and we know our excellence depends on our staff. Our leadership needs an experienced and dedicated personal assistant to drive workflows and ensure high levels of performance among junior staff. We’re looking for someone proactive, with strong communication and analytical skills, to fill this role. The personal assistant will offer comprehensive support in all areas of business, including communications, administration, project management, and client satisfaction. An ideal candidate will also feel comfortable working in a high-pressure office environment.

Objectives of this role

  • Offer comprehensive assistance to executives and senior staff
  • Maintain clear communication channels throughout the office
  • Provide administrative support as needed in coordination with support staff
  • Assist with project management and deliverable execution, keeping team on track to meet key goals
  • Ensure client satisfaction with timely communications and product delivery
  • Coordinate activities of a small team to ensure organized and efficient workflow


  • Manage executive calendars to accurately assess availability
  • Process executive communications and correspondence for key updates and inquiries
  • Assist with special projects as required in a support capacity
  • Arrange travel and accommodations for executives
  • Communicate in office with all levels of staff to ensure coordination
  • Draft daily memos on business topics to executives, staff, and clients

Skills and qualifications

  • Excellent verbal and written communications skills
  • Experience working alongside others and offering support to achieve shared goals
  • Experience in an office environment or other professional setting
  • Ability to handle multiple tasks while properly prioritizing urgent and high-impact work
  • Ability to think proactively and show initiative
  • Ability to exercise discretion with sensitive information, including client and employee data

Preferred qualifications

  • Expert proofreading and editing skills
  • Familiarity with common office software
  • Self-starter personality and intellectual curiosity
  • Strong problem-solving ability
  • Strong project management ability
  • Comfort working with top-level managerial staff